Email Forwarding 2.0
We've overhauled the ability to convert emails into tasks by forwarding them to Sunsama.
✨ Tasks created with your email forwarding address will also now display a rich preview of the entire message thread right inside Sunsama.
🦾 If you want to use Sunsama with tools we don't integrate with, rigging up your forwarding address to Zapier/IFTTT is a pro workaround.
If you'd like to dive deeper, check out our Help Center article on Email Forwarding.
Ordering Recurring Tasks
It's now possible to set the order of your recurring tasks for each day via the "Roughly at" field when you are creating a new recurring task.
Screen Shot 2021-07-31 at 3
The "Roughly at" field tells Sunsama, approximately when you like to do something. You still have the flexibility to pick the exact time each day to accommodate the day to day differences in your schedule.
For example, you might pick "9:00 AM" for your "Review Inboxes" task and "7:30 AM" for your "Daily Journaling" task. That way, your "Daily Journaling" task will always show above your "Review Inboxes" task. This should mean you need to shuffle tasks around less when planning your day.
If you'd like to see how to use this feature, in depth, check out this walkthrough:
Weekly objectives
You can now set your objectives for the week and reflect on those objectives when you're planning your day.
Objectives have a similar look and feel to tasks, but serve a slightly different purpose. Your objectives should define your priorities for the week. You might have only a single objective for a week, but many tasks that relate to that objective.
At the start of the week, spend a few minutes deciding what your priorities are for the week ahead.
During your daily planning, review your objectives. If you see one you want to work on, you can drag it in as a task. Your objectives should help ground your choices about how to spend your time.
The purple bullseyes on your task cards show which tasks are your most important ones that link back to your objectives.
Unlike tasks, weekly objectives don't roll over. Each week you start with a blank slate. This way, your objectives are never stale.
Screen Shot 2021-07-26 at 5
Change calendars in planning view
You can now control which calendars you see while you are in planning mode or single day focus mode.
From the calendar panel on the right, click on the "..." menu to reveal a menu that lets you pick calendars to view.
Screen Shot 2021-07-22 at 1
ClickUp Integration
Our ClickUp Integration is now live, you can now:
👉 Browse all your ClickUp tasks via the 'Home' view or by 'Space' and 'Folder'
👉 Drag and drop ClickUp tasks into your plan for the day
👉 Configure "Automations" to control Sunsama's behavior when you import and complete ClickUp tasks. If your team uses a specific workflow on ClickUp, you should make sure to set up your automations to reflect that.
As usual, if there's something we can do to make this integration better fit your workflow, just shoot us a message!
Automations for Asana
The "Automations" panel inside of the Asana integration gives you fine-grained control over how Sunsama and Asana interact.
You can control what happens when:
  • You import a task from Asana
    into Sunsama
  • You check off a task
    in Sunsama
    that's associated with a task in
If you work on a team where you need to contribute to an Asana task but finishing it Sunsama doesn't necessarily mean the task is totally completed - this feature is for you!
Screen Shot 2021-06-29 at 11
Our team is hard at work to make managing your daily work across multiple tools feel seamless. You can expect "Automations" panels to roll out for other integrations as well in the coming months.
Today view
Once you've planned your day, you can now use "Today view" to show only today's tasks and calendar events. This way you don't get distracted by what's planned for other days.
To enter "Today view", use the keyboard shortcut "T", or click the "Focus" button at the top of today's task column.
Screen Shot 2021-06-24 at 1
You can return back to the regular view showing multiple days by using the close button or hitting "Escape".
You can still use "Focus mode" (keyboard shortcut "F") to focus down even further to an individual task.
Daily shutdown
There is now a 'daily shutdown' ritual built into Sunsama.
When you plan your day in the morning, you can choose when you'd like to wrap up your work for the day.
When this time rolls around, you'll see an in-app notification to shut down your day.
This opens the daily shutdown ritual, which gives you a chance to review your work for the day, reflect, and then pack up and go home (or just stop working).
Note: the daily shutdown is only for folks who plan their day in the morning. If you plan your day the night before, the current planning process will continue to apply.
Outlook integration
You can now integrate both Outlook calendar and Outlook email with Sunsama.
The Outlook calendar integration works just like adding another Google calendar. Once you've added an Outlook calendar, you'll see it listed in the left panel. You can toggle which calendars you want to show events for. You can schedule events to your Outlook calendar, and any changes you make in Sunsama will be updated in Outlook (and vice versa).
The Outlook email integration works just like the Gmail integration. You can add Outlook email to your right panel, and then browse your inbox. Any email you want to convert to a task can be dragged into Sunsama. You can use the "Actions" tab to set up automations, like marking an email as read once you complete it in Sunsama.
You can add both from your workspace settings page.
You still can't create a new account using Outlook, but that will be coming soon!
Keyboard Shortcuts
It's now possible to use keyboard shortcuts for most common actions like adding tasks, editing tasks, and changing what's in view.
The easiest way to learn all the new shortcuts is the Command Bar, which you can access with the keyboard shortcut "Cmd + K" ("Ctrl + K" on Windows).
To see the list of all supported keyboard shortcuts, use the keyboard shortcut "?".
A few favorites to get you started:
to create a new task
"#" while creating a new task to set it's channel
"~" while creating a new task to set it's planned time
"Spacebar" to start/stop the task's timer
"C" to complete a task
Load More