Timeboxing 2.0
in progress
Evan Humes
Hello! ...not sure if anyone has mentioned this yet - but the white dot grid on projected tasks does not show up too clearly for all channel colors (for me it does not show up well on yellow, & possibly others that I haven't tried.) Maybe the size of the dots on the dot grid could be increased to make glances at the calendar more effortlessly display that information.
Side note: Because of the last three major updates all related to Timeboxing 2.0 since Jun 6th, I have joined back as a subscriber (and probably for life - since they complement my workflow very well). In contrast to another comment, I believe Sunsama is light years AHEAD of the competition. What you get out of it depends largely on the user and the perspective(s) and experience they have - as with any tool. Owning a high quality tool does not mean you are good at using it or know how. It takes lots of time, practice, patience, coaching, and trial and error. But a good quality tool makes things possible that you would never be able to achieve without it.
Tiernan Cahill
Really like the new projected time features thus far, but it would be even better if the projected times for tasks took into account their order with calendar events in the task list.
For example, say I have a meeting on the calendar for 2-3 PM and a 15-minute task that I know needs to follow that meeting. Currently, I can order my task list for the day to include the event and put the task below it using the "playlist" method. However, if I have 15 minutes available earlier in the day, then the projected start time will be at the earliest available opportunity. Ideally, it would be great if Sunsama could recognize when tasks have been manually ordered to follow calendar events and adjust the projected times for them accordingly (so, instead of projecting to the first 15 minutes available, projecting to the first 15 minutes available
following the event
).
Alex Cunningham
Tiernan Cahill Thanks for this, I think I understand what you're saying. In this case though, could you pin that after-meeting task to right after the meeting? That way it won't shift to sooner in the day (before the meeting)
Tiernan Cahill
Alex Cunningham Thanks for the suggestion; I hadn't considered that and it's a partial solution to my problem. (Although I would still prefer to be able to treat the task list as a "playlist," especially when I have mutliple follow-up tasks, it would be nice to not have to pin all of them to the calendar.)
Gretchen Wiemer
This is in beta for me, one thing I would like to give feedback on is I would like to be able to adjust the planned time for a task if it's on the calendar the same way I can for a task that isn't on the calendar yet. I can adjust the time but have to go into the task fully.
Alex Cunningham
Gretchen Wiemer Hey Gretchen, do you mean you're trying to adjust the planned time for a task that's projected on the calendar? Or pinned to the calendar?
Shawn Cadieux
Drive time is a challenge for me. Some of my meetings are offsite and the time I am at them is only part of the picture. I love the new projection however it does not account for drive time even when I have selected in my calendar apps of choice to account for drive time.
It would be super helpful if we could have a way to account for this time since it can be a significant amount of time
Luke Morales
Almost 4 months since development started and all we hear is silence. An app that costs almost 200 USD/year needs to know better how to communicate and give visibility to what they're doing. I keep trying to find reasons to come back to Sunsama, but the competition is light years ahead when it comes down to constant releases and visibility of progress, that Sunsama just feels like a very expensive app that has been abandoned.
Alex Cunningham
Luke Morales: Hi Luke, we've been making constant updates on this Timeboxing 2.0 project, with bigger milestones announced in-app and in our changelog, including most recently task projections. We just sent an email last week with an update on some of our bigger in-progress projects. Is there something specific you'd like information about?
Vincent Le Pes III
I love that the zigzag line allows me to decide my stopping point on the fly. Could we add breaks that could be inserted between? They could be used as lunch or dinner for example, so the auto-scheduler jumps over those? I really don't like cluttering my calendar with longer breaks to get an accurate estimate of the rest of the day, as I am adopting the "playlist style". Overall I'm really happy about this new workflow.
Alex Cunningham
Vincent Le Pes III: Hey Vincent, thanks! So you're trying to schedule breaks but not make them visible on the calendar like with an event?
You can adjust your Scheduling hours in Setting > Schedules to account for breaks, but this can only be done via your settings, not in the calendar itself (yet).
Tiernan Cahill
Alex Cunningham: So I just checked this out (since I have a similar desire to build breaks into my workflow using the "playlist" method) and I notice that while it's possible to do this with custom per-channel schedules, it's not possible to have more than one window per day on the default schedule.
Alex Cunningham
Tiernan Cahill Hey Tiernan, great point. I'll bring that up with the team!
Vincent Le Pes III
Ok thank you Alex Cunningham, I never noticed that feature.
Since my breaks are fluid most days, I would still love it if they had start/end markers like the zigzag line so I could move them around on a particular day. Perhaps another subdued zigzag but matching the color of the corresponding channel. If there are multiple channel schedules sharing the same start/end time, the colors could be divided along the zigzag horizontally.
I tried quickly mocking this up to make sure it actually made sense.
Alex Cunningham
Vincent Le Pes III Thanks for this Vincent, that's a neat idea to adjust breaks on the fly. I'll pass this along!
Alex Cunningham
Merged in a post:
Intelligent Time-Blocking for Tasks in Calendar View
Jordan Knautz
Implement an auto time-blocking system that schedules tasks sequentially based on their estimated duration.
How it should work:
When a user adds a task and specifies its estimated duration (e.g., 2 hours), the system should automatically place that task on the calendar.
The next task (e.g., 30 minutes) should be scheduled immediately after the previous one, in a continuous, back-to-back format.
Tasks should not overlap unless manually adjusted.
The system should consider existing events on the calendar and find the next available time slot.
Sarah Lyman
Visualize the actual time you spent on tasks on your calendar.
is a fantastic idea. I often start a focus session then get pulled to do something else before I remember to end the focus. Then, I come back and because I don't know what time I started the focus session, I can't correct the actual time I worked on the project.
While I aim to have better habits, I typically know about what time I was pulled away and could know how to adjust the actual time if i knew the start time. This would make for more accurate records and tracking.
Robin Kunz
What do you have in mind for this feature? Happy to give a users feedback for a wireframe etc. Normally
in progress
features here have a lot of content and are quite outlined - not so with this here.Matthew Hodge
This might be a quick win, but currently, if I am in Focus Mode with an actual calendar appointment from my Google Calendar, you get the timeslot of the event just below the event title. (Reminding me, for instance, that the event really is just meant to go from 10.00 to 10.30.)
However, if I'm in Focus Mode with a
task
scheduled on the Sunsama calendar, it doesn't have the time below it. So, for instance, I might block out to do emails between 11 and 12, but with no time slot, if I get lost in the emails, I lose track of what time I was going to try to finish by.Is there any way to make the time slot visibility consistent across scheduled calendar events and scheduled tasks?
Load More
→